Your new role

• Provide administrative assistance to management and other staff members as needed.
• Manage incoming and outgoing correspondence (emails, phone calls, letters) and direct them to the appropriate team or individual.
• Prepare documents, reports, presentations, and meeting materials.
• Maintain office files and records, both physical and digital, ensuring they are organized and easily accessible.
• Oversee office supplies, inventory, and equipment, ensuring timely ordering and restocking when necessary.
• Coordinate with vendors for office supplies, equipment maintenance, and service contracts.
• Manage the office budget for supplies and administrative expenses, ensuring cost-efficiency.
• Assist in organizing meetings, conferences, and company events, including preparing meeting rooms and coordinating with attendees.
• Book travel arrangements (flights, hotels, transportation) for employees and visitors.
• Greet visitors, answer phone calls, and manage the front desk area, ensuring a welcoming environment for guests.
• Handle incoming mail, deliveries, and distribute them to the appropriate departments or individuals.
• Assist with onboarding new employees by preparing workstations, distributing office materials, and facilitating orientation.
• Coordinate with the HR department to handle employee inquiries regarding benefits, office policies, and procedures.
• Liaise with the IT department or external vendors for troubleshooting and maintaining office equipment such as computers, printers, and telecommunication systems.
• Assist the finance department by handling petty cash, processing invoices, and reconciling expense reports.
• Ensure that all office-related expenses are recorded and reported in a timely manner.

What you'll need to succeed

• High School Diploma or equivalent required; Bachelor’s degree in Business Administration or a related field is preferred.
  • At least 2+ years of experience in office administration, receptionist, or clerical roles.
  • Experience working in a fast-paced office environment with multitasking responsibilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent communication skills, both written and verbal.
  • Strong organizational and time-management skills with attention to detail.
  • Knowledge of office management systems and procedures.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

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